Exhibitor Manual

The Exhibitor Manual (eManual) outlines all of the logistical details that will help you to have the most productive exhibiting experience. There can be a lot to do, but the information provided will help you plan your participation in BookCon in a timely, cost-effective manner.

Completing these details early can save you up to 30% of key exhibiting expenses! So, be sure to plan early and look for all the key deadline dates to maximize your savings!

To order any booth furnishings and most other services, you will be re-directed to the Freeman Online Web site. Freeman is BookCon’s general contractor who will give you access to all the necessary products and services you may need for your booth.

If you have any questions, contact the BookCon Customer Success Managers below at any time—we're here to help!

Amy Black's and Lisa Montanaro's Customers
Mackenzie Scudder
Customer Success Manager
203.840.5588
mscudder@reedexpo.com

Doug Scully's Customers
International Customers

Jake McCloskey
Customer Success Manager
203.840.5516
jamccloskey@reedexpo.com


EXHIBITOR APPOINTED CONTRACTOR
DEADLINE FEBRUARY 27, 2017

VENDOR FORMS AND DEADLINES

WHAT TO DO AND WHEN TO DO IT

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you up to 30%

FREEMAN is the Official General Contractor of the BookCon and will maintain an Exhibitor Service Center during set-up, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

I NEED TO ORDER…
(CLICK ON TEXT TO ACCESS FORMS)
CONTRACTOR DISCOUNT DATE
(IF APPLICABLE)
TELEPHONE
Audio Visual KVL N/A (914) 479-3308
Booth Cleaning Javits Center May 11, 2017 (877) 452-8487
Business Center FedEx Office N/A (212) 216-2900
Carpet FREEMAN May 8, 2017 (201) 299-7575
Catering Centerplate N/A (212) 216-2400
Computers/Office Equipment KVL N/A (914) 479-3308
Customs / International Freight Phoenix International N/A (908) 355-8900
Display Cases FREEMAN May 8, 2017 (201) 299 -7575
Domestic Shipping FREEMAN May 8, 2017 (201) 299-7575
Electrical Javits Center May 11, 2017 (877) 452-8487
Exhibitor Insurance Butline Underwriters Purchasing Group, LLC N/A (800) 964-4454
Floral Spring Valley Floral N/A (845) 268-7555
Furnishings – Chairs, Tables, Etc. FREEMAN May 8, 2017 (201) 299-7575
General Contractor FREEMAN May 8, 2017 (201) 299-7575
Hanging Signs Rigging FREEMAN May 8, 2017 (201) 299-7575
Host/Hostess/Models JVA, Inc. N/A (714) 957-8300
Internet Javits Center May 11, 2017 (877) 452-8487
Labor FREEMAN May 8, 2017 (201) 299-7575
Material Handling FREEMAN May 8, 2017 (201) 299-7575
Photo and Video Oscar Einzig N/A (312) 922-0056
Plumbing Javits Center May 11, 2017 (877) 452-8487
Rental Exhibits FREEMAN May 8, 2017 (201) 299-7575
Sales Tax Form New York State N/A N/A
Security Cameras (In-Booth) Javits Center May 11, 2017 (877) 452-8487
Security Guards Citadel Security May 19, 2017 (212) 509-5570
Signs & Accessories FREEMAN May 8, 2017 (201) 299-7575
Telecommunications Javits Center May 11, 2017 (877) 452-8487

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so be sure to check the list in the exhibitor manual or give us a call. Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.


ALERT TO EXHIBITORS!!

BEWARE of the Fair Guide

Reed Exhibitions and BookCon does NOT support the Fair Guide -- it is NOT affiliated with Reed Exhibitions or BookCon. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of BookCon – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide

Reed Exhibitions and BookCon also do NOT support the Expo-Guide -- it is NOT affiliated with Reed Exhibitions or BookCon. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of BookCon – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the BookCon name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a BookCon salesperson ASAP.

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